Activity Risk Level 5 Sports Club Participation Waiver banner

Category 5 Activity Waiver

Instructions for distributing, verifying, and reporting completion of the 2026–2027 Category 5 Activity Waiver.

This tutorial is for officers of organizations assigned to the Category 5 Activity Waiver.

All active student members, excluding the organization advisor, must complete the waiver before Campus Activities can verify compliance and enable access to funding and financial functions.

The process has three parts: distribute the waiver, confirm completion, and notify Campus Activities.

Three-Step Activity Waiver Process
 

Part A: Distribute the waiver

Step 1: Copy the message below

Please complete the required 2026–2027 Category 5 Activity Waiver as soon as possible to remain an active member of our student organization.

Complete the waiver here:
https://cglink.me/2ee/s96443

All active members, excluding the organization advisor, must complete the waiver. Members who do not complete it may need to be removed from the organization roster before the group can be verified as compliant.

Thank you,
Your Name
Your Officer Title
Your Organization Name

OPEN THE CATEGORY 5 WAIVER

Step 2: Open your Members page

Navigate to your organization’s CampusGroups dashboard and select the Members tab.

Members tab in CampusGroups

Step 3: Select all current members

On the Current Members page, select the checkbox below the search bar to highlight all members currently displayed.

Checkbox used to select members

Do not skip this step: After selecting the visible members, CampusGroups will display an additional option allowing you to select all current members, including members not shown on the first page.

Option to select all current members

Step 4: Email the selected members

Select Send Email on the right side of the page.

Send Email button

Select Email Composer and follow the on-screen prompts.

Email Composer option

Paste the message from Step 1 into the email. CampusGroups will require you to preview the message before sending it.

 

Part B: Verify completion

Step 1: Return to the Members page

After members begin completing the waiver, return to your organization’s Members page.

Step 2: Verify the User Tag

Each member who completes the Category 5 Activity Waiver will automatically receive the following green CampusGroups User Tag:

AY 26-27 | Waiver 5

All active student members must display this tag. The organization advisor is not required to complete the waiver.

Members may display additional waiver tags if they participate in other organizations assigned to different activity-waiver categories. Completion of another waiver category does not replace the Category 5 requirement.

Step 3: Filter for members who have not completed it

Use the User Tag filter at the top right of the Members page.

  1. Open the User Tag filter.
  2. Select Does Not Contain.
  3. Select AY 26-27 | Waiver 5.
  4. CampusGroups will display only members who have not completed the Category 5 waiver.
Filter selection:
Does Not Contain
AY 26-27 | Waiver 5
You may proceed to Part C when the filter displays zero active student members.

Removing unresponsive members

If a member remains unresponsive after reasonable outreach attempts, the organization may remove that individual from its CampusGroups roster.

On the Members page, select the three-dot menu next to the member’s name and select Delete.

Delete member option

 

Part C: Report completion

After confirming that every active student member has completed the Category 5 waiver, notify Campus Activities.

EMAIL CAMPUS ACTIVITIES

Campus Activities will review the organization’s member list. Funding and financial permissions will be enabled after staff confirm that all required members have the correct waiver tag.

Do not report completion until the User Tag filter shows zero members who are missing the waiver.